Request for Quotations – Provision of Office Partitioning & Plumbing Services

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SALIMA SUGAR COMPANY LIMITED
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Request for Quotations (RFQ)
PROVISION OF OFFICE PARTITIONING & PLUMBING WORKS AT SALIMA SUGAR COMPAMY LIMITED IN LILONGWE
Procurement Reference Number: SSCL/09/24/004
1st October, 2024

SECTION A – REQUEST FOR QUOTATIONS
To:
Date: 1st October, 2024

The Procuring and disposing Entity named above invites you to submit your quotation for carrying out the whole of the services as described herein.

Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders (available on request) except where modified by this Request for Quotations.

SECTION A: QUOTATION REQUIREMENTS

1) Description of Services and Location
Provision of Office Partitioning & Plumbing Services at Salima Sugar Company Limited, Area 47, a long Mchinji Road, Matundu Mbulo Building, 3rd Floor, P.O. Box 200, Lilongwe

2) Services are to commence within Seven (7) days from the date of order.

3) Services are to be completed within Four (4) weeks from the date of commencement

4) Quotations must be valid for 60 days from the date of receipt given below.

5) Quotations and supporting documents as specified in Section B must be marked with the Procurement Number given above and indicate acceptance of the stated terms and conditions.

6) Quotations must be received, in sealed envelopes no later than: 5:00pm on 08th October, 2024

7) Quotations must be returned to:
The Chairman
Internal Procurement and Disposal Committee
Salima Sugar Company Limited, 3rd Floor, Matundu Mbulo Building
P.O. Box 200
LILONGWE
For Clarification: 0882 446 554

8) The attached Schedule of Rates and Prices at Section C together with any Terms of Reference or other documentation mentioned in Section C and appended, detail the services to be performed. You are requested to quote by completing Sections B and C. Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all associated costs for performing the services including all taxes and duties. The total cost of performing the services shall be included in the items stated and the cost of any incidental services or materials shall be deemed to be included in the prices quoted.

9) Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced evaluated quotation by the issue of a Local Purchase Order as need arises.

10) The personnel of the Purchaser and the Service Providers should adhere to the highest ethical standards, both during the selection process and throughout the execution of the contract. In pursuance of this principle, they should abstain at all times from corruption or fraudulent practices.

Corruption and fraudulent practices are defined as follows:
(i) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of a public official in the selection process or in contract execution; (ii) “Fraudulent practice” means a misrepresentation or omission of facts in order to influence a selection process or the execution of a contract;
(iii) “Collusive practices” means a scheme or arrangement between two or more suppliers with or without the knowledge of the Borrower, designed to establish prices at artificial, noncompetitive levels;

11) The Purchaser will reject a proposal for award if it determines that the Service Provider recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract in question

Signed:
Title/Position: Procurement Specialist (0999 648 609)
For and on behalf of the Purchaser

SECTION B: QUOTATION SUBMISSION SHEET
1) Currency of Quotation: Malawi Kwacha

2) Services will commence within date of Purchase Order. ..days/weeks/months from

3) Services to be completed by ……days/weeks/months from date of Purchase Order

4) Validity period of this quotation is ……..days from the date for receipt of Quotations.

5) We enclose the following documents:

1. Section C of the Request for Quotations completed and signed;
2. A copy of Certificate of Incorporation in Malawi
3. A copy of valid Annual Tax Clearance Certificate
4. A list of any two recent Government/Company contracts performed
5. [Insert any other documentation required by the Procuring Entity]

6) We confirm that our quotation is subject to the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders.

7) We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorised By:
Signature:
Position:
Name:
Date:
(DD/MM/YY

Authorized for and on behalf of:
Company:
Registered Address:

If any additional documentation is attached to your quotation, a signature and authorization at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorized in Section B and Section C, the quotation may be rejected.

SECTION C: SCHEDULE OF RATES AND PRICES

SECTION C: SCHEDULE OF RATES AND PRICES (to be priced by Bidder)

Authorised By:

Signature:

Position:

Name:..

Date:

(DD/MM/YY)

Authorized for and on behalf of:

Company:

SALIMA SUGAR COMPANY LIMITED

Technical Specifications

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