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NATIONAL WATER RESOURCES AUTHORITY
Sustainable Water Resources for All
Request for Proposals Document
For the
Procurement of Consultancy Services (Small Time Based Contracts)
Subject of Procurement: Development of a E-Water Permitting/Licensing System in Malawi
Procurement Reference Number NWRA/PDU/E-WLSM/2024-2025-002
Basis of Selection : LEAST COST BASED SELECTION METHOD
Date of Issue of Request for Proposals Document: 3rd MAY, 2024
PART 1: PROPOSAL PROCEDURES
1.1 Procurement Reference Number: NWRA/PDU/E-WLSM/2024-2025-002
1.2 Preparation of Proposals: You are requested to quote for these services by submitting separate technical and financial proposals, as detailed below. The standard forms in this Request for Proposals (RFP) may be retyped for completion but the Bidder is responsible for their accurate reproduction.
You are advised to carefully read the complete RFP document, including the Form of Contract in Part 3: Contract, before preparing your proposal.
1.3 Preparation of Technical Proposals: Technical proposals should contain the following documents and information:
- the Technical Proposal Submission Sheet in this Part;
- a brief methodology for performing the services;
- a workplan, showing the inputs of all key staff;
- CV’s of key staff;
- a summary of your experience in similar assignments;
- Qualifications of Key staff
1.4 Preparation of Financial Proposals: Financial proposals should contain the following documents and information:
- the Financial Proposal Submission Sheet in this Part;
- the Breakdown of Contract Price form in this Part for each currency of your proposal, showing all costs for the assignment, broken down into fees and reimbursable costs;
1.5 Basis of Pricing and Payment: The contract will be a lump sum price contract. Payments will be made on the basis that the contract price shall be a fixed total lump sum, including all costs required to carry out the Services. The Breakdown of Contract Price shall be used only to determine the price for any additional services agreed.
1.7 Validity of Proposals: The proposal validity required is 60 days.
1.8 Sealing and marking of Proposals: The technical and financial proposals should be sealed in separate envelopes, both clearly marked with the Procurement Reference Number above, the Bidder’s name, the name of the Procuring Entity and either “Technical Proposal” or “Financial Proposal” as appropriate.
Both envelopes should be enclosed in a single outer envelope, clearly marked with the Procurement Reference Number above, the Bidder’s name and the name of the Procuring Entity. All three envelopes should be sealed in such a manner that opening and resealing cannot be achieved undetected.
1.9 Collection of Documents: Bidding documents can be collected from the Procuring and Disposal Office during working hours from 9:00am to 4:00pm for free. Or you can request for the document through the following email: pilirani.mkoloma@nwra.mw
1.10 Submission of Proposals: Proposals should be submitted to the address below, no later than the date and time of the deadline below. Late proposals will be rejected.
Date of deadline: 24th May, 2024.
Time of deadline: 10:00 Hours Local Time.
Location: National Water Resources Authority (NWRA) Procurement and Disposal Office
Address:
The Chairperson,
Internal Procurement and Disposal of Assets Committee
National Water Resources Authority (NWRA)
Private Bag 363
LILONGWE 3
1.11 Opening of Proposals: Only the technical proposals will be at the Procurement Unit at the time, date and address shown below by the National Water Resources Authority. Financial proposals will be kept unopened and the evaluation committee shall have no access to financial information until the detailed evaluation is concluded.
Date of opening: 24th May, 2024.
Time of deadline: 10:00 Hours Local Time
Address:
National Water Resources Authority (NWRA)
NWRA Conference Room
Private Bag 363
LILONGWE 3
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