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Development of a Medical Equipment Management Information System
PROJECT
PATH is soliciting proposals from qualified providers/consortiums to develop a Medical Equipment Management Information System (MEMIS) for Malawi that will meet the requirements as defined in the System and User Requirements document (SURD). This document is informed by WHO’s digital adaptation kits (DAKs) and resources of WHO’s standards-based, machine-readable, adaptive, requirements-based, and testable (SMART) guidelines initiative. The document has been developed by the Ministry of Health Digital Health Division and PATH.
Information detailed in the SURD reflects generic workflow processes, data elements, and decision-support algorithms and describes linkages to related services within medical equipment management cycle; Equipment registration, Equipment allocation, Equipment maintenance, facility registry, inventory management, and report generation. The Medical Equipment Management Information System requirements are intentionally generic, and any proposed solution must be developed so that it can be contextualized to local policies and requirements. While the initial requirement is for components that meet the basic needs of the medical equipment use case, the solution should also have the capability to evolve to support additional use cases as Malawi expands its digital infrastructure and as its technical capacity expands and matures.
Given the conceptual modular approach and emphasis on adaptation or re-use of existing tools, it is expected that the successful applicants) will be a single vendor or consortium of vendors who will collaborate to develop the interoperable workflows and produce an integrated Medical Equipment Management Information System that can be demonstrated and that is testable and deployable.
DELIVERABLES
The deliverables of this RFP should, at a minimum, include:
A. Software
- An initial version of the Medical Equipment Management Information System within DHIS II, featuring standards-compliant interfaces to support the complete Medical Equipment Management workflow.
- A quality assurance framework and test suite to ensure safety and performance of the solution. Tests should include unit tests for code, integration tests, functional tests to validate that features work as expected, and performance metrics. Tests should comprise functional tests, as well as automated tests where automation is appropriate and feasible. These tests must clearly map back to the SURD and follow good testing practices.
- A packaged solution that ensures ease of deployment and that should align with Instant OpenHlE as much as possible.
- Functionality that allows implementers to validate that the installation of all components can be successfully completed with the generation of an installation report for the purposes of installation qualification. The installation report must show evidence (e.g., screenshots) of the successful completion of each step taken to perform the installation.
B. Documentation
A comprehensive set of MEMIS documentation is imperative. While existing materials can be used, this should not be simply a collection of existing documents for each tool but, instead, a harmonized set of product documents using consistent terms and language to provide a seamless view of the overall workflow. Further explanation of the required documentation is included in the RFP. The RFP can be accessed through this link https://www.path.org/documents/5900/RFP-MEMIS_2024_MALAWI.pdf or requested through this email malawiprocurement@path.org.
C. Community engagement
The successful applicant will be expected to engage with the relevant open communities as appropriate and should describe any existing participation and a plan for further engagement.
These should include the OpenHlE and WHO SMART Guidelines communities.
D. Sustainability plan
The sustainability plan should include proposed activities over the project period that would provide all parties with a plan for ensuring the continued success of the implementation. For example, this may include negotiations with the Malawi Ministry of Health and local providers to support service-level agreements, capacity strengthening activities, or other priority needs identified during the technical assessment. The agreed plan would be delivered at the end of the project.
GEOGRAPHIC REQUIREMENTS
Applicant(s)/consortiums) should demonstrate that they have local presence and have resources based in Malawi with capacity to deliver the work to ensure quick turnaround time and minimal cost during the support period and for ease of knowledge transfer and sustainability.
PROPOSED PROJECT TIMELINE
PATH anticipates that the implementation period for the selected recipient will be about five months.
PROPOSAL
Proposals are due by 8 p.m. CAT on Sunday, October 20th, 2024. Completed proposals must be submitted via email to malawiprocurement@path.org
Successful applicants will be notified of the decision on Sunday, October 20th, 2024.
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