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THE REPUBLIC OF MALAWI
MINISTRY OF EDUCATION
Prequalification of Suppliers for Various Goods and Services
Date of Issue: 12th October, 2024
1. The Government of Malawi through the Ministry of Education has budgeted funds for the 2024/25 Financial Year and intends to apply part of the proceeds towards payment for the supply, delivery and provision of various goods and services. The Ministry intends to generate a list of suppliers to be used for the purposes of Request for Quotations (RFQ) for procurement in the Financial Year. Shortlisted suppliers will be engaged for a period of One (1 Year).
2. The Ministry of Education now invites applications from eligible bidders to be prequalified for a twelve-months duration for the supply, delivery and provision of various goods and services as follows:
Category | Procurement Description | Target Group |
1 | Supply and Delivery of Office Stationery and Toners | MSMES |
2 | Supply and Delivery of Motor Vehicle and Motor Cycle Spare Parts including tyres, batteries and tubes | Others |
3 | Provision of Motor Vehicle and Motor Cycle Services and Repairs including Panel Beating and Spray Painting | MSMES |
4 | Provision of Air Tickets and Air Travel Services | Others |
5 | Supply and Delivery of Servers, Desktops, Laptops, Photocopiers, Computer Spare Parts, accessories, Software and other ICT related items | Others |
6 | Provision of Promotional Branded Materials, marketing services and Printing Services | Others |
7 | Provision of IT Services and Support | Others |
8 | Supply and Installation of CCTV | Others |
3. Prospective suppliers should meet the following requirements:
- Signed application letter for Prequalification clearly stating which of the above categories the Company is applying for. Each category should be applied separately.
- Company Profile (Clearly stating the current physical address, contact phone numbers, indicating the names of Directors of the firm, banking details and valid email address).
- Business Registration Certificate
- Valid Tax Clearance Certificate for the 2024-25 Financial Year (Authenticated).
- Valid Public Procurement and Disposal of Assets Authority (PPDA) Registration Certificate
- Evidence of Previous Contracts at least 2 (Within the Last two Years- Reference letters from reputable organizations or attach copies of LPOs or Contracts awarded).
- Evidence of access to financial resources in the form of Proof of Lines of Credit (Bank reference letter).
- Registration with Ministry of Trade if it is a Micro, Small and Medium Enterprise (MSME) where applicable.
- Application should be registered in room 71, Procurement and Disposal Unit Office, at the Ministry of Education Headquarters before dropping the bid into the bid tender box. A bid submitted into the tender box without being registered shall be rejected/ disqualified
- Only hard copies will be accepted.
- Ministry of Education reserves the right to verify and authenticate information provided without consulting the applicants (Physical verification and documents provided).
4. Sealed Prequalification Applications clearly marked “Prequalification of Suppliers for various Goods and Services”, 2024/25 Financial Year and Category Number being applied for should be submitted at the address indicated below:
The Chairperson
Ministry of Education
Internal Procurement and Disposal Committee
Private Bag 328
LILONGWE 3
5. Applications shall be delivered in the Tender Box on the First-Floor corridor on or before Tuesday, 12th November, 2024 at 10:00 hours local time in the Main Conference Room.
6. For Clarification, contact the Chief Procurement Officer on phone number 0995 554 448 or through email procurement@education.gov.mw / issa.suwedi@education.gov.mw.
All calls MUST be during working hours ONLY.
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