Pre-Qualification of Suppliers for Goods, Services, and Works for the Year January 2025 to December 2025

Tenders and Bids

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PRE-QUALIFICATION OF SUPPLIERS FOR GOODS, SERVICES, AND WORKS FOR THE YEAR JANUARY 2025 TO DECEMBER 2025

Introduction

Founded in 2000, Global AIDS Interfaith Alliance (GAIA) is a fully registered Non-Governmental Organization in Malawi. GAlA’s aim is to provide health services, targeting prevention, care and support in rural communities in hard-to-reach areas affected by HIV/AIDS, TB and Malaria.

In addition, GAIA is committed to strengthening the Malawian health system for long-term, through the GAIA Nursing Scholarship program and Mobile Health Clinics.

GAIA seeks to pre-qualify legally registered vendors that are reliable, competent, experienced enough to supply various goods, supplies and services for the calendar year January 2025 through December 2025.

GAIA invites applications from interested suppliers who wish to be shortlisted for our list of pre-qualified suppliers for the following items:

Lot Number

Description

01

Stationery & Office Supplies e.g. Printing Paper, Pens, Toner/Cartridges, Files, Folders etc.

02

IT Equipment e.g. desktop and laptop computers, cameras, hard drives, monitors, printers, projectors, photocopiers etc.

03

Vehicle Hiring – Blantyre, Chikwawa, Lilongwe, Zomba, Mangochi, Mulanje, Phalombe, and Mzimba.

04

Accommodation – Blantyre, Lilongwe, Mzimba, Mzuzu, Mponela, Mangochi, Kasungu, Mulanje, Chikwawa, Nsanje, Dowa, and Thyolo.

05

Printing and Photocopying Services e.g. registers, posters, reports, manuals, etc.

06

Safety Equipment and Protective Wear e.g. rain coats, boots, back packs, reflective gear, etc.

07

Renovations (electrical, carpentry, plumbing and welding) – Blantyre, Mulanje, Phalombe, and Mangochi.

08

Office Cleaning, Fumigation and Disinfection services (both inside and outside) – Blantyre, Mulanje, Phalombe, and Mangochi.

09

Security Services (Guarding) – Blantyre, Mulanje, Phalombe, and Mangochi.

10

Motor Vehicle & Motor Cycle Maintenance services (Toyota, Nissan, KIA, Mitsubishi, Honda, Yamaha) – Blantyre, Mulanje, Phalombe, and Mangochi.

11

Courier Services.

12

Office Furniture e.g. office desk, chairs, filing cabinets, shelves etc.

13

Insurance Services (vehicles, property, equipment).

14

Construction/Renovation (up to MWK100M).

15

Branding Services (Branding T-Shirts, Embroidery, Banners, posters, Zitenje etc).

16

Hardware Items (Plumbing, Welding, Paint etc).

17

Photography services (videography, still pictures, documentary etc)

18

Language translation e.g. written, audio.

19

Food items and groceries e.g. cooking oil, soap, sugar etc

20

Tailoring services e.g. Nurses uniforms.

21

Medicines/ drugs.

22

Surgical materials.

23

Auto-spares e.g. tires, triangle plates, Jack, steering cover, mates – Blantyre, Mulanje, Phalombe, and Mangochi.

24

Taxi services – Blantyre, Lilong we, Chikwawa, and Mangochi.

25

Conference package (hall hire, lunch and Refreshments for Meetings and Workshops) – Blantyre, Lilongwe, Mzimba, Mzuzu, Mponela, Mangochi, Kasungu, Mulanje, Chikwawa, Nsanje, Dowa, and Thyolo.

26

International travel agent (air).

27

CCTV installation services.

28

International travel insurance services.

29

Human Resource consultancy services.

30

Technical skills training services (Tailoring, Knitting, Greenhouse management, Welding, Carpentry etc

31

Welding services.

32

Carpentry services.

33

Footwear (Nurses shoes, Clogs etc).

34

Internet services.

 

Eligible suppliers should include the following information:

  1. Company Profile
  2. Physical Address.
  3. Valid Contact Numbers.
  4. Registration Certificate or Certificate of Incorporation.
  5. MRA Tax Certificate.
  6. VAT Certificate.
  7. Withholding Tax Certificate.
  8. TPIN Issue Letter.
  9. ODPP (PPDA) Registration Letter.
  10. NICC Certificates for contractors.
  11. List of References for works done in the last 2 years (name of client, contract amount, contract period, and description of goods/ services supplied).
  12. Indicate whether or not the supplier will accept LPOS.

Applicants may apply for part of a category, one category or several categories. Note that every application for any category should be in a separate document/ envelop.

Completed applications need to be submitted in a sealed envelope clearly marked “Pre-Qualification of Suppliers for Goods and Services – Lot Number.” They  must be deposited in the Tender Box at the GAIA Limbe Offices Reception on or before 20* December, 2024: Sealed Envelopes should be submitted to the address below:

The Chair
Internal Procurement and Disposal Committee
Global AIDS Interfaith Alliance (GAIA)
4th Plot Partridge Avenue, along the Limbe Leaf
Tobacco Company
P.O. Box 51428
Limbe Malawi
Tel: +265 888 87 41 34
E-Mail: finandadmin@gaiamalawi.org

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