Young Voices Organization (YVO)
TERMS OF REFERENCE (TOR) FOR THE DEVELOPMENT OF THE STRATEGIC PLAN (2024-2029) FOR YOUNG VOICES ORGANIZATION.
- Background.
Young Voices Organization (YVO) is a youth-led non-governmental organization based in Blantyre, Malawi. Since its establishment, YVO has been committed to empowering young people through advocacy, education, and capacity-building initiatives. As the current strategic plan (2015-2020) nears completion, YVO is seeking to develop a new strategic plan for the period 2024-2029. This plan will guide the organization’s efforts to continue fostering youth engagement and address emerging challenges over the next five years.
- Objectives of the Assignment
The primary objective of this assignment is to develop a comprehensive Strategic Plan for YVO for the period 2024-2029. The strategic plan will:
- Reflect the mission, vision, and values of YVO.
- Identify key strategic priorities, goals, and objectives.
- Establish a clear implementation framework, including resource mobilization strategies.
- Provide a monitoring and evaluation framework to track progress and impact.
- Scope of Work
The consultant/team will be responsible for the following tasks:
- Review of Existing Documents:
- Review the current strategic plan (2015-2020) and related organizational documents. o Conduct a situational analysis, including a SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis.
- Conduct a thorough analysis of the organization using a PESTEL (Political, Economic, Social, Technological, Ecological and Legal)
- Stakeholder Engagement:
- Facilitate consultations with key stakeholders, including YVO members, staff, board members, donors, and beneficiaries.
- Incorporate feedback from stakeholders into the strategic plan.
- Development of Strategic Priorities:
- Identify and articulate key strategic priorities for YVO for the period 20242029.
- Develop specific, measurable, achievable, relevant, and time-bound (SMART) objectives.
- Implementation Plan:
- Develop a detailed implementation plan, including timelines, resource requirements, and responsible parties.
- Propose strategies for resource mobilization and sustainability.
- Monitoring and Evaluation Framework:
o Design a monitoring and evaluation framework to assess the progress and impact of the strategic plan. o Recommend key performance indicators (KPIs) for tracking progress.
- Final Report:
- Prepare and present the draft strategic plan to YVO for review.
- Incorporate feedback and finalize the strategic plan.
- Deliverables
- Inception report outlining the methodology, work plan, and timelines.
- Draft Strategic Plan 2024-2029.
- Final Strategic Plan 2024-2029, incorporating feedback from YVO and stakeholders.
- Monitoring and Evaluation Framework.
- Duration of the Assignment
The assignment is expected to be completed within 45 days from the date of signing the contract.
- Qualifications and Experience
The consultant/team should possess the following qualifications:
- Proven experience in strategic planning, particularly with youth-focused organizations.
- Strong understanding of the socio-economic and political context of Malawi.
- Demonstrated experience in facilitating stakeholder engagement processes.
- Excellent analytical, writing, and presentation skills.
- Submission of Proposals
Interested consultants/teams are requested to submit the following:
- A technical proposal detailing the understanding of the assignment, proposed methodology, and work plan.
- A financial proposal outlining the costs associated with the assignment.
- CVs of key personnel and relevant experience.
- References from previous clients.
- Evaluation Criteria
Proposals will be evaluated based on the following criteria:
- Understanding of the assignment.
- Proposed methodology and approach.
- Relevant experience and qualifications.
- Cost-effectiveness.
- Reporting
The consultant/team will report to Executive Director of Young Voices Organization.
- Payment Schedule
Payments will be made in installments based on the delivery of agreed milestones:
- 30 % upon submission of the inception report.
- 50% upon submission of the draft strategic plan.
- 20% upon approval of the final strategic plan.
- Submission Deadline
Proposals must be submitted by 27th September, 2024 to Internal Procurement Committee, Young Voices Organization, P.O. Box 30010, Chichiri, Blantyre 3.: youngvoicesmw@gmail.com and copy to ndaonam@nexell.mw