Senior Assistant Administrator

The Lilongwe Academy International School (TLAIS)

The Lilongwe Academy International School (TLAIS) is an international private school, conveniently situated in Area 47/4 Lilongwe behind Silver Stadium. The School is founded on the firm belief that every child is unique but all children need excellent education and motivation of their spirit, mind and body to be well developed as future responsible citizens and leaders. Hence the motto “Academic Excellence and Beyond!”  Its mission is to achieve distinction and excellence in academic performance, sports, conduct and be exemplary in preserving our culture and perfect life skills.

The Lilongwe Academy now invites applications from Candidates who meet the      qualifications and experience as follows:

Position: Senior Assistant Administrator (tenable Lilongwe)

Availability of the position :       25th November, 2024

Specific Duties:

Among other duties the successful candidate will be expected to perform the following duties:

  • Assist the School Administrator in managing day to day school operations, ensuring smooth functioning of facilities, maintenance, and outsourced services.
  • Ensure that outsourced services are performing to standard.
  • Monitor school supplies and liaise with vendors to ensure quality and timely procurement and delivery of resources.
  • Support the planning and logistics for school events, examinations, and other special activities.
  • Drafting of legal agreements (employment, vendor, service) ensuring compliance with legal standards.
  • Assist in maintaining accurate administrative records including vendor agreements, staff files, and compliance documentation for audits, compliance checks, and reports.
  • Ensure proper allocation and management of resources, including office equipment, learning materials, and school assets.
  • Collaborate with HR on staff recruitment, onboarding, training processes and other HR functions.
  • Ensure compliance with labor and employment laws, pension regulations, and other relevant legislation, particularly in relation to staff contracts, attendance, and benefits administration.
  • Assist the School Administrator in managing employee relations.
  • Assist in preparing necessary documentation for regulatory bodies, including renewals of licenses and permits.
  • Ensure safety protocols are maintained and support risk management efforts, including emergency drills and inspections.
  • Provide leadership and mentorship to junior administrative staff, ensuring they are trained and supported in their roles.
  • Promote teamwork across departments to ensure effective collaboration.
  • Work with the School Administrator to support the implementation of new administrative systems and processes that enhance operational and legal compliance.
  • Provide input on enhancing operational efficiency, helping the school meet long-term strategic goals.
  • Assist in the development of policies and procedures that promote attention to detail and ensure legal compliance in all administrative functions.

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Human Resource Management or a related field.
  • 2-3 years of experience in a similar administrative or operational role, within an educational institution is an added advantage.
  • Strong understanding of Malawian labor, employment, and pension laws and experience drafting and managing contracts.
  • High attention to detail, particularly in managing legal documents, contracts, and school administrative policies.
  • Demonstrated experience in legal compliance, particularly with contracts, procurement, and HR practices.
  • Knowledge of Malawian educational regulations and administrative procedures.
  • Proficiency in using Microsoft Office and other relevant software for reporting and management.
  • Proactive attitude and ability to work independently and in a team.
  • Good communication skills in English both written and oral.
  • Self-motivated, team player, innovative and result oriented.
  • Effective communication and interpersonal skills for managing staff and liaising with legal and regulatory bodies.
  • Demonstrated leadership abilities and a proactive approach to problemsolving.
  • High levels of integrity.

How to apply

Interested applicants should send their cover letter, CV and copies of certificate through the following email address: vacancies@lilongweacademy.ac.mw or to: The

Principal, The Lilongwe Academy, P/Bag B499, Lilongwe 3, not later than 18 November, 2024. To get information about the School please visit our Website: www.lilongweacademy.ac.mw.