Self Help Africa Malawi
Advert for Programmes Development Manager- Maternity Cover (6 months)
Self Help Africa Malawi is an international non-governmental organisation working to create opportunities for lasting improvement in peoples’ lives. We work in partnership with others to support a range of livelihoods and food security, WASH and health, sustainable energy and gender equality programmes reaching over 1,000,000 people a year across Malawi. Globally, we work in nine countries across Africa, Asia and South America. This is an exciting time to join us as we seek to tackle the global challenges in progressive and innovative ways.
 Job Purpose
Reporting to the Deputy Country Director, the Programme Development Manager will be responsible for supporting the Deputy Country Director Programmes (DCD-P), Country Director, Programme Managers and Management Team in the strategic growth, development, and management of programs in line with an organisation’s strategic objectives. S/he will be in regular meetings between Programme Managers and Project Managers in Malawi, as well as the Programme Funding Team, Programme Operations Support Team (POST) and technical advisors (GTART) from SHA’s Global Office.
Duties and responsibilities
- Programme Management and Quality Assurance
1.1Â Programme Development
- Collaborate with programme managers to identify and develop new programmes and projects aligned with SHA Malawi’s strategic objectives.
- Communicate and coordinate donor funding efforts across the Malawi programme, including leading internal and participating in global monthly pipeline meetings.
- Lead the creation of funding opportunities in Salesforce, ensuring accurate and up-to-date tracking of potential and existing funding sources.
- Work with programme managers and finance colleagues to prepare and submit proposals that align with funding plan and organisational strategy.
- Oversee the development of new programmes and projects in collaboration with the finance department, SHA Global Office Trusts and Foundations Coordinator to meet co-financing requirements where applicable.
- Support the development of high-quality proposals including background research, coordination, drafting and reviewing.
- Ensure that all project proposal submissions are coordinated and have been signed off with relevant staff and departments as needed.
- Collaborate with the Grants and Compliance Manager to advise and support Project Managers on donor guidelines and contractual obligations, particularly in areas such as reporting, co-funding, procurement, and visibility requirements, to ensure a coordinated approach to donor grant management.
- Support the DCD-P in cultivating and maintaining long-term relationships with local and international donors to secure continued and expanded funding.
- Stay current with new funding opportunities and oversee the development of high-quality proposals for both existing and potential funders, incorporating organisational learning.
1.2Â Quality Assurance
- Provide support to all programmes to review and edit all narrative reports to ensure quality standards on reporting to donors and wider stakeholders.
- Collaborate with the DCD-P and Programmes team during monthly review meetings to ensure high-quality programme performance and operations.
- Support the National MEAL Manager in promoting a culture of learning, sharing and Support to ensure quality programme delivery across the organisation.
1.3Â Reporting and Compliance
- Oversee the development and timely submission of high-quality donor technical and financial reports, in collaboration with projects and operations colleagues (including sending reporting reminders and proofing reports for quality and donor compliance).
- Ensure that processes are in place to allow for systematic and inclusive feedback to the project team on all programme reports and evaluations undertaken.
- Build capacity of SHA staff in report writing.
- Draft quarterly programme and funding updates on behalf of the Country Programme to be delivered to the Malawi Advisory Committee and the SHA Global Office.
- Lead in filing all project documents (i.e. proposals, contracts, reports) in Malawi centralised BOX system and in liaison with the Global office Malawi Coordinator to ensure copies are stored on Salesforce.
1.4 Monitoring, Evaluation, Accountability, Learning (MEAL), Communication and dissemination of best practices
- Oversee and support the consolidation and finalisation of the quarterly newsletter.
- Support the project teams in producing case studies, project summaries, capacity statements, social media, and website content as necessary.
- Lead in the development of annual report content in collaboration with the MEAL working group. This includes, if appropriate, facilitating learning reviews and documenting lessons for internal/external sharing and cross-learning.
2. Partnerships
- Support the Programme Managers and Management Team in strengthening donor relations, attending meetings with donors as needed, and ensuring timely communication with donors.
- Coordinate the community-led Technical Working Group in ensuring that all programmes align with the locally-led development approach.
- Identifying new local partnership opportunities that align with the organisation’s goals and objectives.
- Collaborate with the Legal and Contracts Managers in conducting due diligence for partners as required, as well as tracking the success of partnerships, and making recommendations for improvements.
Minimum Requirements
- Bachelor’s degree / Master’s degree in a relevant field, such as International Development, International Relations
- At least 4 years of experience in program development, project management, including previous experience in the development sector
Required Skills
Essential Key Skills and Competencies
- Previous grant management experience with institutional donors and charities
- Knowledge in the usage of Donor Relationship Management Systems such as Salesforce to track funding opportunities.
- Fluency in English, both written and verbal; proposal and report writing and proofreading skills.
- Teamwork and team building skills, capacity building skills.
- Planning, coordination and organisational skills.
- Ability to work efficiently under pressure and manage quickly shifting priorities and tight deadlines
- Good interpersonal skills with a patient, flexible & responsive disposition
- Ability to deal with sensitive issues in a discreet and diplomatic manner
- Attention to details and flexible approach to work
Desirable Experience
- Proven ability to secure funding from a variety of donors including international development agencies
- Demonstrated experience in programme strategy design
- Experience working in diverse cultural settings and communicating effectively with people from various backgrounds.
How to apply
Qualified and interested candidates who meet the stated requirements must submit a completed Application Form, downloadable on https://gsha.box.com/v/applicationform. The completed application form should be uploaded together with the Cover letter, Curriculum Vitae and Copies Certificates saved in your name to
No hard copies / physical applications will be accepted. Please note the zipped Folder will not be accessed.
Closing date for the receipt of completed application forms is 12:00 Midnight of 24th November 2024. Only short-listed candidates will be contacted.
Self Help Africa takes the safety and well-being of all those we work with, and our staff, very seriously. We have a zero-tolerance policy on abuse. Our recruitment is safe, meaning that we recruit staff with the highest values and standards of ethical behaviour. Self Help Africa has a Safeguarding Children and Vulnerable Adults Policy, which reflects our commitment to protecting the people with whom we work. All candidates will be expected to comply with this policy and its procedures.
For more information about SHA, please visit our website at http://www.selfhelpafrica.org.
SHA is an equal opportunity employer