Procurement Officer

VACANCY ADVERTISEMENT

Our client, a leading telecommunication service provider is looking for energetic, aggressive, self-motivated and result oriented individuals to join its team in the position mentioned below :

PROCUREMENT OFFICER

JOB PURPOSE

To support the procurement of quality, cost efficient goods and services that meet internal customer requirements and specifications, in a timely manner to support efficient business operations.

REPORTING TO PROCUREMENT MANAGER THE ROLE WILL BE RESPONSIBLE TO:

1. Maintain an up-to-date data base of suppliers for locally sourced products and services:

• Continually identify suppliers of goods and services who can deliver to prescribed procurement guidelines and product specifications and present these to the section manager for vetting and approval.
• Update the supplier database accordingly

2. Develop and maintain quality relations with key suppliers:

• Develop long term supplier partnerships with new and existing vendors
• Renegotiate and ensure valid contracts
• Maintain continuous communication with suppliers on business issues that impact them
• Develop and implement SLA’s with user departments
• Monitor and improve partner satisfaction

3. Order goods and services from approved suppliers and in line with business requirements and standards:

• Receive, users’ requisitions for goods and services and check to confirm that they are as per the procurement guidelines.
• Prepare Request for Information, Request for Quotation and Request for Proposals, Reverse Auction in line with users’ specifications and Airtel Procurement guidelines, and issue to service providers
• Receive proposals, Bills of Quantities, and quotations.
• Analyse the quotations, secure approval, and communicate with the department contact persons, to facilitate the raising of quotations in oracle.

4. Manage the documentation and record keeping related to the section’s activities:

• Process documentation including purchase orders and procurement related communication.
• File section documents, letters etc.

5. Manage, monitor, and coordinate the availability of trading stock to avoid run out or overstocking:

•  Prepare the stock forecast report and plan for stock
• Liaise with IT for data to send to the supplier for timely production and delivery of stock
• Liaise with the clearing and forwarding agent to clear sim and scratch cards
• Inspect stock on delivery to ensure it meets group approved samples

EDUCATIONAL       QUALIFICATIONS,            ESSENTIAL  KNOWLEDGE,        AND COMPETENCIES

• Bachelors’ degree in Procurement and Supply Chain/Business Adminstration.  Or CIPS level 6 of the Chartered Institute of Procurement & Supply (UK).
• Member of Malawi Institute of Procurement and Supply (MIPS)

RELEVANT EXPERIENCE

• 3 years practical experience in a procurement function
• Accustomed to working in fast moving and changing environments and to deadlines.
• Experience of administering all aspects of E-procurement, ideally with experience of sourcing and procuring a large and varied range of products and services.
• Excellent computer knowledge

Other requirements (Behavioural etc.)

• Strong ethics, hands on approach
• Able to operate in a performance driven environment
• Business focused
• Planning and organisation skills
• Attention to detail and follow through
• Good negotiations skills
• Excellent communication skills, both oral and written  Good knowledge of document administration.
• Self-motivated
• Problem solving skills

Suitable candidates are required to send their Applications & Curriculum Vitae to applications2.workforce@gmail.com by Friday 3^rd November2024</strong>; addressed to Human Resources Manager.