Procurement Assistant

Higher Education Students' Loans and Grants Board (HESLGB)

The Higher Education Students’ Loans and Grants Board (HESLGB) is a Statutory body mandated to facilitate the provision of loans and grants to needy and deserving students who are pursuing higher education in accredited institutions of higher academic learning.

HESLGB is also mandated to facilitate the recovery of loans from all former beneficiaries of student loans.

HESLGB is looking for qualified and highly motivated individuals to fill the following available vacancies at the institution:

Job Title : Procurement Assistant

Grade: HES7

Reporting to : Procurement Officer

Purpose of the Job

Assisting in sourcing and purchasing materials, equipment, and services for HESLGB from vendors and tracking inventory levels, managing vendor relationships, and ensuring compliance with relevant laws and regulations and filing

Key Duties and Responsibilities

Procurement assistant will have a wide range of responsibilities, which includes:

  1. Assisting in communicating with customers about order status, answering questions about products and services, and resolving issues;
  2. Preparing purchase orders and contracts for approval by the Procurement Officer and Management;
  3. Keeping records of orders placed, updating inventory levels based on these records;
  4. Ensuring compliance with laws and regulations regarding purchasing procedures and best practices;
  5. Filing

Qualifications and personal specifications

  1. At least a Diploma or equivalent and some post-secondary education in Business, Procurement & Supply Chain Management or a related field.
  2. Have knowledge in supply chain management;
  3. Good time management skills to handle multiple tasks to complete within a certain time frame:
  4. Attention to detail in order to be able to handle paperwork and data accurately and thoroughly;
  5. Able to read and interpret data and information correctly and accurately recording and filing information correctly:
  6. Effective communication to help convey information clearly and answer questions accurately and use communication skills to collaborate with other members of staff on projects

Method of Application

All interested applicants should send their application letters and detailed Curriculum Vitae clearly indicating age, gender, and years of experience including copies of certificates, a copy of National Identity, and three traceable referees that include previous employer, not later than 19th October 2024 to:

The Executive Director
Higher Education Students’ Loans and Grants Board
P/Bag B417
Capital City
LILONGWE 3.

Alternatively, applicants can deliver the required application documents by hand to our Offices which are located in Mbulo Office Complex in Area 47, Sector 1, just behind Gateway Mall Shopping Centre, opposite the National Aids Commission Offices.

Applicants should indicate the posts they are applying for on the envelope. HESLGB is an equal opportunity employer and women are also encouraged to apply. Only shortlisted candidates will be acknowledged

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