Operations Assistant

SHORT TERM VACANCY

Tetra Tech- SEED CMC is implementing a USAID project called Secondary Education Expansion for Development (SEED) which is constructing Community Day Secondary Schools across Malawi. Tetra Tech is therefore requesting for applications to fill a Temporary vacancy that has arisen at our Blantyre Office for the position of Operations Assistant.

The Operations Assistant works under the leadership of the Team Lead (South) and is responsible  for office and administrative support and is also the point person as the Front desk officer.  He / She is also responsible for the day-to-day cleanliness of the Project’s offices and environment .

Roles & Responsibilities:

• Ensure that all the offices, kitchen and all common areas are clean at all times
• Ensure that cleaning supplies, stationery and other office consumables are in stock and accounted for.
• Ensure that all surface areas, shared equipment including printer, fridge, microwave, water dispenser are sanitized daily by wiping down the heavy touch areas with disinfectant, careful not to damage the electronic equipment.
• Use the cleaning supplies in a reasonable manner to reduce wastage.
• Ensure that tea supplies and drinking water are in stock and accounted for and serving them where appropriate during meetings.
• Manage Petty Cash for the office and request for top-up when low.
• Support fellow staff with photocopying, scanning, printing and other business processes.
• Screen and welcome visitors to SEED CMC front office reception area and notify concerned staff of visitor’s arrival.
• Prepare fuel liquidations and submit for approvals
• Maintain custody of pool fuel cards and maintain proper records as appropriate.
• Maintain up to date inventory records for the office
• Coordinate with fellow Operations staff for effective execution of the role
• Carry out bookings of accommodation for staff travels
• Prepare Local Purchase Orders for use in procurements
• Records and track various kinds of staff leave monthly

Qualifications and Competences:

• Relevant academic qualification either in Business Administration, Procurement, Accounting
• Demonstrable relevant experience in the tasks outlined for the job
• Ability to prioritize and multi-task
• Honesty and awareness of security of staff and property is key

Shortlisted candidates will be invited for interviews during the week of 18th November 2024 and successful candidate should be ready to report for duties a few days later.

Interested candidates please send detailed application letters and CV to Operations Manager through the email address below:andy.matope@tetratech.com before the closing date of 14th November 2024.