Office Assistant

Background Information
National Organisation of Nurses and Midwives of Malawi (NONM) is an independent, non-partisan, non-governmental union and professional organization representing nurses and midwives of Malawi. NONM’s vision is to have a strong, vibrant, and visionary organisation that will result in a motivated and empowered nurse and midwife. Its mission is to promote and maintain members’ professional interests and socio-economic welfare to effectively contribute to quality healthcare services rendered to the nation.

ZONE OFFICE ASSISTANT – Northern Region Ekwendeni Office

The Office Assistant shall report directly to the North Zone Chairperson on any matter involving his/her office and be answerable to the Executive Director;

Personal Specifications & Qualifications

The ideal candidate should fulfill the following:

• Aged between 25 to 35 years
• Be a holder of a certificate or diploma in secretarial studies, Business Administration or any related field.
• Be computer literate
• Have a great attitude and strong work ethics
• Be capable and confident on the Job
• Able to work under minimum supervision
• Book keeping and Accounts will be an advantage

Duties

• Recruit members into the Organisation within North Zone.
• Carry out day to day activities/duties of the NONM North Zone office in liaison with the North Zone Chairperson.
• Promote fundraising activities that will increase revenue for the organisation;
• Have a thorough understanding of the basic office operating systems;
• Answer telephones and attend to tasks that require effective communication and service members/ customer;
• Creating and maintaining a filing system; locating documents for members; and filing documents in their corresponding location;
• Handling incoming and outgoing emails/ messages.
• Distributing correspondence to the appropriate offices and members;
• Operate fax machines, phone systems and other office equipment.
• Write and Submit Monthly reports to the North Zone Chairperson and or Project Manager (HQs)
• Receive cash/cheques on behalf of NONM
• Do banking and provide financial reports of the office

Contact details for applications
Interested applicants are invited to submit CVs and three referees to the following address:

Postal Address:

The North Zone Chairperson,
National Organisation of Nurses and Midwives of Malawi – Ekwendeni Office
P.O. Box 30393
NONM HQ LILONGWE
Attention: Ms Febbie Magawa
Email with subject line APPLICATION FOR THE POST OF A ZONE OFFICE ASSISTANT – NORTH ZONE should be sent to secretariat@nonm.mw