Intern – Management Services (Administration)

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improve nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.

POSITION LISTING DETAILS:

Type of Contract:          Internship
Duty Station:                 Lilongwe, Malawi
Contract Duration:        6 Months
Dates of Advertising:   6 June 2024 to 19 June 2024

Unit/Division:                 Management Services (Administration) Unit

Duty Station:                  Lilongwe Office

ORGANIZATIONAL CONTEXT

The Malawi Country Office of WFP is seeking motivated and qualified candidates to enroll for the 2024 Internship Programme.

The internship will be for the period of 6 months from 15 July 2024.

JOB PURPOSE

Under the close supervision of  Management Services (Administration) Officer, the job holder is expected to produce organized and accurate work in supporting the Management Service Unit.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Participate in several routine administrative tasks such as monitoring and ordering, ensuring we have adequate supplies for smooth running of the office.
2. Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
3. Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
4. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
5. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients

STANDARD MINIMUM QUALIFICATIONS

Education:

• Be currently enrolled in an Undergraduate (Bachelor’s) or graduate (Master’s) programme.
• Completed at least 2 years of the programme and has attended class in the past 12 months, or Graduated from the Bachelors or Masters programme in the last 6 months.
• Areas of study includes Public and Social Policy, Development Studies, International Relations, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences, Business Administration, Public Policy, and Communications

Language:

• Fluency in both oral and written English

TECHNICAL SKILLS AND KNOWLEDGE:

-Strong analytical skills and the ability to interpret and synthesize data.
-Excellent communication and interpersonal skills, with the ability to work effectively in multicultural teams.
-Flexibility, adaptability, and willingness to work in challenging and dynamic environments.

TERMS AND CONDITIONS:

•    Interns receive a monthly stipend from WFP.
•    WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
•    WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
•    Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers, or sisters.

DEADLINE FOR APPLICATIONS

Deadline for sending applications is 19 June 2024

.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Apply Now