Grants Administration & Monitoring Specialist

Development Aid from People to People (DAPP) Malawi is a locally registered NGO that has been operating in Malawi since 1995. Our mission is to work with the communities by promoting social and economic development through health, education training, food security and environmental programs. Our work towards development is guided by social cohesion and respect for humanity, driven by innovative and cost-effective programs.

DAPP Malawi is inviting suitably qualified and experienced persons to fill a vacancy for a position as a Grants Administration & Monitoring Specialist to be based at DAPP Lilongwe Offices.

Job summary/ responsibilities:

The successful candidate will be responsible for grants administration with a focus on contract management and M&E in regard to contracts/agreements between DAPP and donors/funding agencies. He/she will work closely with the DAPP program and finance team at project level as well as at DAPP National Headquarters level – including the project leadership, the M&E team – overseeing that reporting guidelines, implementation plans and budgeted expenditures are being followed, produced timely and adhering to guidelines.

The responsibilities include:

• Review, compile and finalize assigned project monthly, quarterly, annual and end of project/program reports and timely submit to donors/partners as per agreed guidelines.
• Work together with the M&E Project Team to develop and implement baseline assessments, evaluations and research including conclusion and reporting on the same.
• Develop terms of references for baseline studies and end of project/program evaluations.
• Develop monitoring and evaluation tools with approval from the partner, DAPP headquarter and project leadership.
• Support and participate in project/program planning and reporting meetings and provide guidance based on the signed contracts.
• Support the finance team and program team in updating of workplans, budget monitoring and budget amendments as needed.
• Coordinate designated project startup and closeout procedures including setting up M&E frameworks together with the M&E Team.
• Read, interpret technical proposals for easy implementation and present approved project proposals to the project team.
• Provide technical support to the project team and beneficiaries on assigned projects.

Qualifications and attributes

• Degree in education, health or any other social sciences or its equivalent.
• Degree, diploma or certificate in Monitoring and evaluation from a reputable institution will be an added advantage.
• Interested candidate must have over 3 demonstrable years of experience in monthly, quarterly, yearly and end of the project/program report writing for large projects/programs.
• Minimum 4 years’ experience in overseeing good implementation and M&E -preferable within Education and health.
• Must have knowledge and experience in data collection and reporting software and have the ability to develop online data collection tools.
• Must have good command in written and spoken English with effective communication skills, and excellent interpersonal and written and oral presentation skills.
• Strong diagnostic, analytical and problem solving skills.
• Experience in managing and motivating teams and addressing performance challenges.
• Competent computer skills (Word, Excel, Power Point, Outlook etc.).
• Ability to work in a complex environment with short deadlines to deliver results.
• Passionate, motivated, and hardworking.
• Able to work outside duty station.
• Understanding of project/program budgets and financial reports will be an added advantage

To apply:

Please send your application including a job application letter, a full CV and 3 traceable references to recruitment@dapp-malawi.org not later than 31st October, 2024- candidate applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

Note: Indicate “Vacancy Grants Administrator & M&E Specialist” in the email subject.