Finance and Administration Manager

Farm Radio Trust

VACANCY ADVERTISEMENT

Farm Radio Trust (FRT) is a leading non- governmental organization dedicated exclusively to serving smallholder communities through the provision of ICT based information, communication, extension and advisory services in Malawi with a growing reputation and involvement in program and policy development processes across sub-Saharan Africa. Our vision is a ‘world that has sustainable livelihoods of farming communities’. FRT was registered under the Trustees Incorporation Act in 2009; registered as a local non-governmental organization under Council for Non-Governmental Organizations in Malawi (CONGOMA) in 2010 and with NGO Board since 2013.

FINANCE & ADMINISTRATION MANAGER

 Reporting To:                       Chief Executive Officer

Level:                                      Management

Job Summary

The Finance and Administration Manager is responsible for providing financial advice and direction as well as, overseeing day-to-day management of the finance, information technology, human resource management and administration functions of FRT.

Responsibilities  

  1. Financial Management and Oversight
  • Collaborate with management on development and execution of sound financial strategies.
  • Use financial modelling to simulate financial scenarios, Present potential scenarios, and outcomes to management team.
  • Manage the Budgeting functionality and budgetary control.
  • Examine financial documents to verify accuracy and adherence to financial regulations and acceptable financial principles
  • Planning, managing & monitoring investments (short, medium and or long term)
  • Develop or recommend solutions for problems or situations.
  • Prepare regular reports and analyze financial reports and variances.
  • Ensures the efficient and effective management of all financial functions of the organization.
  • Review, draft, implement and monitor internal controls and financial policies and procedures.
  • Ensure that all statutory requirements of the organization are met.
  • Ensures that the organization makes all required government remittances and remits applicable taxes in the regions in which it operates (examples include WHT, PAYE, PENSION, TEVET levy)
  • Develops the annual budget with respect to the requirements of the finance, administration, and IT function for the organization.
  • Develops a consolidated annual budget for the review and approval of the Chief Executive Officer and Board of Directors.
  • Provides regular financial reports.
  • Coordinate and oversee the annual audit.
  1. Finance Department Leadership
  • Ensure daily activities of the department are carried out timely and accurately.
  • Ensure subordinate effectiveness and discipline of the officers in the department.
  • Determine and analyses training needs of the team, grow the technical capacity of the team.
  • Develop a world class team which is result oriented and every member of the team are working to their maximum potential.
  • Maintain sound relations with all stakeholders e.g., Regulator, bankers etc.
  • Take full responsibility of the functionality of the MIS
  1. Organizational Administration
  • Upholds the values and principles of the organization.
  • Ensures that the organization’s assets are protected: fleet management and assets management.
  • Ensures that appropriate administrative, financial and IT systems, infrastructure, policies and procedures are developed to support the implementation and evaluation of the organization’s strategies.
  • Lead in information and ICT management
  • Ensures effective administration and maintenance of administrative systems and Information.
  • Ensures the effective selection, administration and maintenance of office equipment agreements, software contracts, office lease/rental agreements.
  • Ensures effective record keeping of all financial and human resource files, contracts, inventory, leases, contracts and agreements.
  1. Effective Human Resource Management/Utilization
  • Develop and manage staff retention strategy.
  • Oversee salary management.
  • Develops, updates, and maintains HR related files and HR Information Systems
  • Lead recruits, interviews finance /administrative support positions.
  • Provide leadership is the staff recruitments and performance reviews.
  • Ensures compensation systems are adhered to and are competitive externally and adhered to internally.
  • Participate in staff disciplinary matters.
  1. Procurement Management
  • Review and update the procurement manual.
  • Prepare and implement annual procurement plan.
  • Review procurement reports and make recommendations to the Chief Executive Officer.
  • Support procurement of major items using bidding.
  • Ensure proper development of contracts for supply of goods and services.
  • Train staff on procurement
  1. Supporting the Chief Executive Officer and Board of Trustees
  • Ensures that all financial reports (budgets and narrative) for board meetings are compiled and forwarded to the Chief Executive Officer in time prior to board meetings.
  • Advises and guides the Chief Executive Officer and Board of Directors on the external landscape with respect to changing governmental legislation that potentially affects and/or changes the financial, administrative, HR and IT requirements of non-profit organizations in Malawi, including the new accounting standards.

Requisite Qualifications

Experience:

5-8 years prior experience as Finance and Administration Manager or similar role with similar type and size of organization.  Experience in both private and non-governmental sector.

Have diverse experience in financial management, including developing financial management and reporting systems, statutory reporting and presentation, strategic management, administration & IT, Human Resource Management.

Qualifications:

 Academic Qualifications:

Degree in Accounting, Finance, and related field. Completion of a recognized accounting designation such as CA, ACCA, CIMA. An MBA will be a desirable asset.

 Expertise & Skills:

  • Strong financial management acumen; knowledge of accounting standards (IFRSs), budget administration and financial forecasting, analysis and reporting
  • Knowledge of relevant laws affecting financial management and administration of organizations
  • Strong human resource management expertise.
  • Strong interpersonal skills
  • Strong project management experience: ability to develop, monitor and evaluate multiple tasks with multiple deliverables and deadlines.
  • Excellent written and oral communication, presentation and negotiation skills.
  • Excellent communication skills in English.
  • High comfort and tolerance to manage stress and role demands.
  • Supports and promotes a culture that embraces diversity and the inclusion of all, in which convergent and divergent ideas and perspectives.
  • Advanced proficiency with computerized financial systems Sage ERP and Microsoft Applications.

Applications with a copy of Curriculum Vitae and at least three referees should be submitted not later than 4thFebruary 2025 to

The Chief Executive Officer

Farm Radio Trust

PO Box 30081

Lilongwe 3

Email: info@farmradiomw.org

Only shortlisted applicants will be acknowledged.