Filing Clerk

Family Health Services

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FILING CLERK

 Family Health Services (FHS), formerly known as PSI Malawi, has partnered with the government of Malawi through the Ministry of Health (MoH) since 1994 in safeguarding the health of Malawians by using private sector approaches to reconfigure healthcare delivery – (i) through directly delivering innovative social and behavior change communications, social marketing, and social franchising across a wide range of health areas including Reproductive Health, HIV, Malaria and water-borne disease prevention (ii) by playing a market facilitation role, approaching market challenges and opportunities with a system-wide lens that unlocks a self-sustaining market with multiple players that can prioritize, adapt and ultimately thrive without external assistance and funds.

To accomplish its mission, FHS is inviting applications from suitably qualified candidates for the position of Filing Clerk.

Reporting to the Finance Manager the Filing Clerk will be responsible for Responsible for receipt filing, photocopying, and archiving of finance documents. Specifically, he/she will be responsible for the following duties and responsibilities;

  • Sort, organize, and file documents according to established
  • Ensure that all files are accurately labeled and stored in the appropriate
  • Maintain and update filing systems, including both physical and electronic
  • Assist in retrieving and copying documents as requested by
  • Uploading the scanned documents in
  • Input data into computer systems and databases with a high level of
  • Verify and correct data entry errors to ensure information
  • Respond to requests for document retrieval and ensure that files are returned to their proper locations.
  • Provide support to other departments in accessing and managing
  • Ensure all filing practices adhere to company policies and legal
  • Assist with audits and document reviews as
  • Perform other administrative tasks as needed, such as photocopying
  • Assist with organizing and preparing documents for meetings and

 Qualifications, Knowledge, Ability, and Skills.

  • Holder of Accounting Certificate, and those with Accounting Diploma will have an added advantage.
  • 2 years’ working experience in similar position with donor funded projects (USAID, KfW and FCDO)
  • Computer
  • Excellent organizational and time-management
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle sensitive and confidential information with
  • Strong attention to detail and
  • Good communication skills and the ability to work well in a

 Mode of Application

Qualified candidates with the specified qualifications and experience should submit their electronic application letter and updated CV with names and contact details of three traceable referees, through: jobs@fhs.org.mw indicating the job title, ‘FILING CLERK’ in the email subject line section by Thursday 14th October, 2024.

Family Health Services is an Equal Opportunity Employer and encourages applications from qualified individualsregardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, politicalaffiliation, family status or responsibilities, gender  identity, or expression, pregnancy or related medical conditions. Family Health Services maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services and takes seriously all complaints of misconduct brought to our attention.

 Disclaimer!

Family Health Service has become aware of scams involving false job offers. Please be advised: Family Health Services will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly in the newspapers or on vetted career websites. Official FHS emails will always arrive from a @fhs.org email address.

 

If you are suspicious of anything, please report through  email to safeguarding@fhs.org.mw or  reportsqm@tip-offs.com<em>;  or write a letter to Tip-Offs anonymous, P.O. Box 1726, Blantyre; or call/send SMS using Airtel/TNM/Access to 847 

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