Mindset Private Secondary School
JOB VACANCIES
Mindset High School is seeking qualified candidates for the following position:
Administrative Secretary (1 Position)
Key Responsibilities:
- Manage day-to-day administrative tasks, including handling correspondence, scheduling meetings, and maintaining office systems.
- Serve as the first point of contact for clients, visitors, and staff, providing excellent customer service.
- Prepare and edit documents, reports, presentations, and emails with accuracy and attention to detail.
- Organize and maintain filing systems, both physical and digital, ensuring easy access to records
- Coordinate office supplies and equipment, ensuring resources are well-stocked and maintained.
- Assist in the planning and execution of company events, meetings, and travel arrangements.
- Handle confidential information with discretion and ensure privacy in sensitive matters.
- Maintain calendars, set appointments, and manage meeting logistics for senior management.
- Monitor incoming and outgoing communications, ensuring efficient flow of information.
- Support other departments with clerical tasks as needed to ensure smooth operations.
Qualifications:
- Diploma in Secretarial Studies or related field with a minimum of 2 years’ experience.
- Excellent communication and organizational skills: Ability to communicate effectively in both
written and verbal formats and maintain a structured workflow. - Proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Attention to detail and accuracy in preparing and reviewing documents.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Discretion and confidentiality: handling sensitive and private information with professionalism.
- Strong problem-solving skills and a proactive attitude towards tackling administrative challenges.
Ideal Candidates Must:
- Demonstrate high integrity and uphold commendable ethics.
- Be self-motivated and a team player.
- Be results-oriented and competent in teaching across all classes.
- Show dedication to serving students at all times.
- Possess strong interpersonal and communication skills.
Application Process:
Candidates will be shortlisted and interviewed on rolling basis.
Interested candidates who meet the above criteria should submit their application letters along with a
detailed Curriculum Vitae and copies of recognised certificates to: mindsethighschool@gmail.com
The Director,
Mindset High School,
P.O. Box 641,
Mzuzu
Phone: 0888539791 / 0992395770 or 0888631006 / 0886210185
Applications can also be submitted in person.
Location:
Mindset Private Secondary School is located at the old Njerenjere School in Mzuzu City, between the
Chibavi and Mchengautuwa boundary.