Accountant

GardaWorld is a global security service company with a mission of protecting and supporting its clients, securing their places by consistently delivering quality services and value while growing its business profitably. Gardaworld envision to maintain its place as a recognized global leader in providing comprehensive security and risk management services in high-risk and complex environments delivered at a world-class level by the best quality personnel in the industry.

In striving to provide quality services, Gardaworld Malawi seeks to engage the services of suitably qualified individuals for its offices in Lilongwe (Head Office).

Position: Accountant (1 Post)

Reporting to the Financial Controller tenable at Lilongwe (Head Office)

Job summary:

Updating suppliers accounts by posting invoices, reconciling the suppliers accounts with their statements, processing payment requests for the suppliers and following up issues arising from suppliers. Ensuring that the AP list is fully supported and reconciling with general ledger. Ensuring adherence to terms of payments set for suppliers.

Key Responsibilities:

Invoices posting and updating supplier’s accounts

• Receipting of invoices from suppliers.
• Matching invoices to LPOs and GRNs.
• Posting invoices to supplier’s accounts.
• Reconciling supplier accounts balances with suppliers’ statements.

Suppliers payments requisition

• Preparing of payment requisition vouchers for suppliers who are due for payment – ensuring that vouchers are properly supported i.e. IR, LPO, Tax Invoice, ETR and signed to the mandate.
• Work hand in hand with Procurement department in ensuring that suppliers follow GW supplier payment processes and procedures.
• Preparing Intercompany related payments request, ensuring full support and tax requirements.
• Preparing foreign suppliers payment request, ensuring full support for the payments.
• Proper filing of all payment vouchers after posting monthly.

Statutory requirements

• Ensuring supplier payments request adhere to statutory requirement – availability of ETR, deduction of WHT, invoice with VAT registration number etc
• Ensuring that foreign supplier payments meet the required statutory minimum before they are paid.
• Submission of compliance documents to the authority (Bank/MRA etc) on request.

Other and Utilities Payment and Management

• Ensuring that all company related utilities are paid before the disconnection dates, these will include Water, electricity, telephone bills, SMS module bills, MV tracker data bills, Data bundles, Office internet connection bills.
• Maintain a monthly schedule of utilities paid by type and payment details.
• Ensure that all utilities costs are captured in the month.
• Ensuring that all medical subscriptions (MASM etc) are paid before the set datelines.

Final/Terminal dues management

• Writing and posting of approved terminal dues cheques and handing them over to signatories.
• Recording all the final dues cheques processed, posted and signed.
• Handing over the terminal dues files and cheque to the HR department.

Suppliers documents

• Keeping suppliers’ documents in well-marked files showing their status of processing in the system (received invoices, posted invoices, paid invoices).
• Zero loss/ misplacement of supplier’s documents.

Other Duties

• Acting position in absence of other staff in the Finance department as directed by the Financial Controller.
• Other duties in Finance department as directed by the Financial Controller.

Competencies

• Ability to keep up to date with new accounting rules and regulations.
• Process and adapt when new ideas or technology causes change.
• Good communication skills to both internal and external staff/people.
• Establishing and maintaining positive relationships and credibility with other team members inside and outside the Company.
• Decision making skills.
• Working with minimal supervision.

Qualification and Experience

• Degree in accounting, finance, or commerce.
• Professional accounting certification – ACCA, ICAM.
• Computer literate.
• Technical skills in bookkeeping/cash book management.
• At least 3 years’ working experience in a busy environment.

How to apply

Gardaworld is an equal opportunity employer. Qualified women and people with disabilities are encouraged to apply. All Interested candidates who meet the set minimum qualifications and experience should submit their application letters supported by detailed curriculum vitae, copies of certificates and three traceable referees to the following email: Careers.MW@garda.com. Not later than Wednesday, 25th December 2024

Only shortlisted candidates will be acknowledged.