Malawi Investment and Trade Centre (MITC)
Title & Grade : Procurement Officer (MITC5)
Location : Lilongwe
BACKGROUND
The Malawi Investment and Trade Centre (MITC) is a Statutory Corporation established by the Investment and Export Promotion Act of 2024. It is mandated to promote and facilitate investment and exports in Malawi, facilitate allocation of land to investors and regulate, implement, monitor and supervise all aspects of the special economic zones
The Centre (MITC) is planning to recruit a Procurement Officer to fill an existing vacancy on MITC5 grade.
Reporting to Director of Administration and Finance, he/she will have the following responsibilities:
- Prepare and update the MITC’s Procurement Plans, detailing the procurement or selection methods and processing times till completion of each procurement activity in consultation with all technical teams and use it to implement and monitor performance of MITC’s Procurement activities.
- Timely procurement of goods, non-consulting services and works through preparation of all procurement documentation including Bidding Documents, Request for Quotations, Request for Proposals, Procurement Notices, Bid Opening and Evaluation sessions and preparation of Bid Evaluation Reports.
- Prepare Bidding Documents using the PPDA’s Standard Solicitation Documents, and prepare other Solicitation Documents using formats acceptable.
- Coordinate and ensure timely responses to clarifications sought by bidders or shortlisted consultants as may be required.
- Efficient provision of secretarial services to the Internal Procurement and Disposal of Assets Committee (IPDC).
- Coordinate responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines and regulations.
- In cases of procurement actions requiring prior review/”No Objection”, vetting and clearance, coordinate the submission of such procurement documents, monitor response time and follow-up accordingly.
- Preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required.
- Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods.
- Ensure compliance with procurement methods and prior review thresholds applicable to the project.
- Assist in timely payments to suppliers, contractors and consultants and also ensuring that their contractual obligations such as payment guarantees, insurance premiums and performance Bonds are in place.
- Effective storage of procurement related content and documentation.
- Preparation of Procurement Post Review registers, attending Procurement Post Review meetings and response to comments on issues raised.
- Facilitation of Procurement Audits in collaboration with the internal and external control bodies in carrying out inspections and audits to be made to the project.
- Preparation of quarterly procurement progress reports; and ensuring timely settlement of respective PPDA levy.
- Responsible for capacity building of IPDC members, PDU staff and key users in procurement related matters and developments.
- Carry out any other relevant duties that may be assigned by the Management from time to time.
Qualifications
The position of the Procurement Officer requires a candidate with the following qualifications and experience:
- A Bachelor’s degree holder in Procurement, Supply Chain, Logistics Management or its equivalent from a reputable Institution recognized by National Council of Higher Education (NCHE).
- Fully paid-up member of the Malawi Institute of Procurement & Supply (MIPS).
- A minimum of three (3) years of post-qualification experience in procurement in the public sector.
- Fully conversant with the country’s Public Procurement Law and its subsidiary regulations.
- Good team worker and excellent interpersonal skills.
- Good command in written and spoken English.
- Hands on experience in MS Office applications.
If interested please submit your application to:
The Chief Executive Officer
Malawi Investment and Trade Centre
Private Bag 302
Lilongwe
Or
Email: vacancies@mitc.mw
Closing date is 5th July 2024
Only Shortlisted Applicants shall be acknowledged.
MITC promotes equal employment opportunities