Temporary Office Assistant

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Temporary Office Assistant, Malawi

Role Purpose

To support British Council Malawi’s projects and operations in line with our strategic plans. The role is an opportunity for a a highly motivated individual to support a busy operation and deliver a high-impact suite of programmes whilst enhancing their skills in the process.  This is a short-term, non-permanent worker role.

Main accountabilities but not limited to the following:

The accountabilities cut cross-office operations as well as project delivery, enabling the NPW to to work with and learn from more experienced colleagues.

Finance and Administration Support

• Assist the Office Administrator in liaising with suppliers and stakeholders, both internal and external.
• Assist with Invoice scanning and onward submission to relevant units, ensuring that vendors are paid on time
• File management of key documents, including contracts, invoices, delivery notes, etc
• Assist the office administrator with month-end processes (Pre-closing, Reviewing, Closing and Reporting)
• Assist the office administrator with the preparation of returns to local authorities, including VAT
• Co-ordinate collection of vendor statements to enable monthly creditor reconciliations
• Provide clerical support to the wider office, which may include photocopying, scanning, and binding documents

Facilities Management Support

• Support in  day-to-day maintenance of premises, security and provision of a comfortable working environment.
• Ensure that office inventory is regularly updated as per agreed schedule

Support operations and existing projects delivery

• Provide logistical support to specific projects and initiatives, including – and event planning and evaluation.
• Sourcing quotations and invoices for project activity budgeting and payments,
• Provide administrative support to existing projects, including contract register management and tracking
• Administer participant surveys, develop stakeholder databases, and support  problem solving.

All duties and responsibilities will be in line with our EDI policy, safeguarding policy, and other corporate policies.

Role-specific knowledge and experience:

Essential requirements:

• Must be recent entrant to the workforce (within the past 4 years) with a Bachelor’s Degree in Business management or project management for relevant field
• Ability to work with little supervision on basic tasks
• Attention to detail
• Ability to organise, co-ordinate, and handle multiple tasks
• Confident to engage with participants at events
• Familiarity with using social media platforms  is an added advantage

Desirable:

• Interest in education, operations management
• Experience of working in an international organisation

Further Information

• Pay Band: 2
• Remuneration: MWK  683,843.00 Gross Per Month
• Contract Type: 6 Month Fixed Term Contract
• Location: Lilongwe, Malawi
• Department/Function – 
• Additional information
• Language requirements: Strong written and oral English communication skills.
• The Role holder must have existing rights to live and work in the country where the role is based.
• Closing Date: 5 June 2024. Applications will close at 23:59 East African Time

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