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MALAWI PRISONS SERVICE –
INVITATION FOR BIDS (IFB)
SUPPLY AND DELIVERY OF PRISON STAFF UNIFORM
Date of Issue: 14th August, 2024
Procurement Reference Number: PRIS/MW/UNF/2024-2025/2
1. Malawi Prisons Service has allocated funds in its 2024/2025 Annual Budget and intends to use part of the funds for payment of contracts for Supply and Delivery of Staff Uniforms and Uniform Accessories.
2. The Chairperson of Internal Procurement and Disposal Committee now invites sealed bids from eligible bidders for the Supply and Delivery of Staff Uniforms and Uniform Accessories as follows;
| Lot NO. | TENDER DESCRIPTION | QUANTITY |
| 1 | Stitched and unstitched uniforms fabric | Various |
| 2 | Boots and Light Shoes | Various |
| 3 | Uniforms Accessories | Various |
3. Bidding will be conducted through National Competitive Bidding (NCB) procedures and in full compliance with the provisions of Malawi’s Public Procurement and Disposal of Assets Act No. 27 of 2017.
4. Interested eligible bidders may obtain further information and inspect the bidding documents at the address at 10 below from 8:00 am to 12:00 noon and from 1:00 pm to 4:00 pm local time (Monday to Friday, except on Public Holidays).
5. A complete set of Bidding Documents in English may be purchased by interested bidders from the address at 10 below and upon payment of a non-refundable fee of MK 10,000.00 (Ten Thousand Malawi Kwacha only) at the Cash Office from 8:00 am to 12:00 noon and from 1:00 pm to 4:00 pm local Time (Monday to Friday, except on Public Holidays). The method of payment will be cash and a General Receipt will be issued for all payments.
6. The bidding documents will be issued to the bidder immediately upon presentation of an Original General Receipt as proof of payment. Bidding documents will be issued from the Procurement and Disposal Unit (PDU) from 8:00 am to 12:00 noon and from 1:00 pm to 4:00 pm local Time (Monday to Friday, except on Public Holidays).
7. Sealed Bids, clearly marked on the outer envelope with “Tender Description and Reference Number” must be delivered to the address at 10 below {by registering with the PDU and depositing in a tender box located at Malawi Prisons Service Headquarters, Glass House, Floor Number 3 in Lilongwe} at or before 14:00 hours (local time) on 10th September, 2024.
Bids shall remain valid for 120 days after the deadline for bid submission.
Electronic bidding will NOT be permitted and late bids shall be rejected and returned unopened.
8. Bidders should take notice that award will be on Lot basis. Bids will be opened in the presence of the bidders’ representatives, who choose to attend at the address at 10 below at 14:00 hours (local time) on 10* September, 2024. All bids must be accompanied by a duly Signed Bid Securing Declaration Form on the Bidder’s Letterhead.
9. Address for inspection, clarification, purchasing and submission
Malawi Prisons Service Headquarters
Procurement and Disposal Unit
Private Bag A28
Lilongwe
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