Invitation for Bids – Provision of Cleaning Services and Provision of Guarding Services

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INVITATION FOR BIDS (IFB)

BY NATIONAL COMPETITIVE BIDDING

DATE OF ISSUE MONDAY 25TH NOVEMBER, 2024

1. The Electricity Supply Corporation of Malawi Limited (ESCOM) has budgeted funds for the procurement of goods and related services. ESCOM now invites sealed bids from eligible bidders as follows:

2. Bidding will be conducted in accordance with open tendering procedures contained in the Public Procurement Laws and Regulations of the Government of the Republic of Malawi and is open to all eligible bidders.

3. Interested eligible bidders may obtain further information and inspect the Bidding Documents from ESCOM’s Procurement and Disposal Unit at the address given in paragraph 6(a) below from 08:00 to 12:00 hours, 13:00 to 16:00 hours local time (Monday to Friday) except national public holidays.

4. A complete set of Bidding Documents in English language may be purchased by interested bidders at 6(b) below upon payment of a non-refundable fee of Ten Thousand Kwacha (MWK10, 000.00). The method of payment will be cash.

5. Sealed bids, clearly marked on the outer envelope with “Tender Description and Reference Number” must be deposited in the Tender Box at address at 6(c) below at or before 10.00 a.m. (local time) on Friday 3rd January 2025. All Bids must be accompanied by a Bid Security of MKW50,000.00 OR a Duly Signed Bid Securing Declaration Form for Domestic Bidders.
Electronic bidding is not permitted and late Bids will be rejected.

6. The addresses referred to above are:

(a) Inspection and Issue of Bidding Document:
Procurement and Disposal Unit
Magetsi House, Third Floor
City Centre
Lilongwe

Procurement and Disposal Unit
ESCOM House Annexe
Blantyre

(b) Purchase of Bidding Document:

Accounts Office
ESCOM, Umoyo House, Third Floor Viatyria Avenue
Accounts Office
ESCOM, Magetsi House, Second Floor
City Centre
Lilongwe

(c) Submission of Tender Documents:
Magetsi House
Tender Box situated at Third Floor
City Centre, P.O. Box 786
Lilongwe

(d) Opening of Tender Documents:
Magetsi House Main Boardroom
Lilongwe

7. It is the responsibility of each bidder to ensure that the bids submitted are in accordance with the ‘Instruction to Bidders’ contained in the Bidding Document, non-compliance to the instructions will lead to disqualification and rejection of the bid.

8. Opening of Bids shall commence at 10:30a.m. (local time) on Friday, 3rd January 2025 at Magetsi House Main Boardroom, interested bidders, their representatives and the general public are welcome to attend.

9. ESCOM is not in any way bound to accept the lowest or any bid but reserves the right to exercise choice of the lowest evaluated, substantially responsive bid and procurement proceedings may be cancelled at any stage.

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