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INVITATION FOR BIDS (IFB)
FRAMEWORK AGREEMENTS
Procurement of Goods for the Financial 2024/2025 Year
Date issued 31st May 2024
1. BACKGROUND
The Malawi Communications Regulatory Authority (MACRA) has budgeted funds for the procurement of various Goods on a Framework Agreement for the 2024/25 Financial Year.
2. The Chairperson, Internal Procurement and Disposal Committee (IPDC), now invites sealed bids from eligible Suppliers for the following categories of goods and services.
| Category | Description of Goods | Reference # | Duration |
| Supply and Delivery General Stationery Items | MACRA/IPDC/FIN-GSI/2024/06/5 | 12 Months | |
| 2 | Supply and Delivery Computer Cartridges, Toners, and Accessories | MACRA/IPDC/FIN-CCT/2024/06/6 | 12 Months |
| 3 | Supply and Delivery Tyres, Tubes and Batteries | MACRA/IPDC/ADMIN-TTB/2024/06/7 | 12 Months |
| 4 | Supply and Delivery Information, Education and Communications (IEC) Materials | MACRA/IPDC/COMMS-IEC/2024/06/8 | 12 Months |
| 5 | Provision of repair and maintenance services for Information, Communication and Technology Equipment (ICT) | MACRA/IPDC/ADMIN-ICT- EQUIP/2024/06/9 | 12 Months |
| 6 | Provision of Plumbing Maintenance and Repair Services | MACRA/IPDC/ADMIN-PRS/2024/06/10 | 12 Months |
| 7 | Provision of Electrical Maintenance and Repair Services | MACRA/IPDC/ADMIN-EMRS/2024/06/11 | 12 Months |
| 8 | Provision of Carpentry repair and maintenance Services | MACRA/IPDC/ADMIN- CRMS/2024/06/12 | 12 Months |
| 9 | Provision of General Office Cleaning Services | MACRA/IPDC-ADMIN-CLEANING/2024/06/13 | 12 Months |
| 10 | Provision of Security Services | MACRA/IPDC/ADMIN-SEC/2024/06/14 | 12 Months |
| 11 | Provision of General Printing Services | MACRA/IPDC/ADMIN-GPS/2024/06/15 | 12 Months |
| 12 | Provision of Air Travel Agency Services | MACRA/IPDC/ADMIN-ATA/2024/06/16 | 12 Months |
| 13 | Provision of Fire Extinguisher Repair and Maintenance Services | MACRA/IPDC/ADMIN-FEMRS/2024/06/17 | 12 Months |
| 14 | Provision of Land Scaping Services | MACRA/IPDC/ADMIN-LS/2024/06/18 | 12 Months |
3. Bidding shall be administered in accordance with the National Competitive Bidding (NCB) procedures as specified in the Malawi Public Procurement and Disposal of Public Assets Act, 2017 and its subsidiary legislation.
4. Interested eligible bidders may obtain further information and inspect bidding documents from MACRA’s Procurement Department at the address given in paragraph 7i) below from 08:00 – 12:00 hours, 13:00 to 16:00 local time (Monday to Friday) except national public holidays.
5. A complete set of Bidding Documents in English language may be obtained by interested bidders at 7(ii) upon payment of a non-refundable fee of MK10, 000.00. The method of payment shall be cash or Bank Deposit using the following banking details
Account Name: MACRA
Account Number: 900494
Branch: Chichiri National Bank
Interested bidders or their representatives are advised to bring an original deposit slip as proof of payment. The documents may be obtained in person from MACRA Head Offices in Blantyre and its branch offices in Area Lilongwe Area 13.
6. Sealed bids must be submitted to the address at 7(iii) below at or before 10:00 hours on Friday, 28th June, 2024 Late bids shall be rejected and returned to the bidder unopened.
7. The address for inspection, purchase, submission and opening of bidding documents:
i) Inspection and Purchase of Bidding Documents
Malawi Communications Regulatory Authority (MACRA)
2 Khonje Close
Floor Green Heritage House Area 13, P.O. Box 30214
Lilongwe
MALAWI
207213
Attention: Head of Procurement & Supply Chain
E-mail: procurement@macra.mw
ii) Submission of Tender Documents
THE CHAIRPERSON
Internal Procurement and Disposal Committee (IPDC)
Malawi Communications Regulatory Authority (MACRA)
2 Khonje Close
Floor Green Heritage House Area 13, P.O. Box 30214
Lilongwe
MALAWI
207213
iii) Opening of Tender Documents
Malawi Communications Regulatory Authority (MACRA)
Corporate Boardroom
2 Khonje Close
Floor Green Heritage House Area 3, P.O. Box 30214
Lilongwe
MALAWI
207213
8. It is the responsibility of each bidder to ensure that the bids submitted are in accordance with the ‘Instructions to Bidders’ contained in the tender documents, as non-compliance to the instructions will lead to disqualification and rejection of the tender.
9. Bids shall be valid for a period of 120 days after tender opening. This procurement subject is fully funded by MACRA and does not attract any payment or part thereof in any foreign currency.
10. Opening of Bids shall commence at 10:00 hours on Friday 28th June 2024 in MACRA’S corporate boardroom, where interested bidders, their representatives and the general public are welcome to attend.
11. MACRA is not in any way bound to accept the lowest or any bid but reserves the right to exercise choice of lowest evaluated, substantially responsive bid and can cancel the procurement proceedings at any stage.
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