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CALL FOR PRE-QUALIFICATION OF SUPPLIERS FOR THE PERIOD 2025 – 2026
About the project
Promoting Results and Outcomes through Policy and Economic Levers (PROPEL) Health is a USAID-funded five-year $100 million project. PROPEL Health aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through: (1) policy development and implementation, (2) adequate, predictable, and sustainable health financing, (3) enhanced government stewardship, transparency, and accountability, and (4) use of evidence-based advocacy approaches at global, national, and subnational levels to promote best practices. It focuses on family planning/ reproductive health (FP/RH), primary healthcare, and the integration of FP/RH with HIV and maternal and child health (MCH). The project’s strategy prioritizes localizing policy, advocacy, financing, and governance (PAFG) leadership, technical assistance, and capacity development to enhance resilience and sustainability.
PROPEL Health invites eligible suppliers and vendors to apply for pre-qualification to supply, deliver, and provide a variety of goods and services, as outlined in the table below. Interested suppliers are encouraged to submit their applications, specifying the category of goods or services for which they wish to be considered.
Type of Contract
The contract type will be a Bracket Purchase Agreement (BPA). Palladium-PROPEL Health Malawi reserves the right to issue BPAs to multiple companies to fulfill its requirements.
Anticipated Contract Term
The anticipated term of the contract is from January 01, 2025, through September 30, 2026, during which Palladium-PROPEL Health Malawi is only obligated to the extent of actual authorized purchases made under this agreement.
Scope of Work and Standards:
Applicants must apply for ONE category only.
No | Category | Description | Location |
| 1 | Stationery and related supplies | Supply of assorted stationery and toners | Lilongwe |
| 2 | Catering services | Provision of outdoor catering services (Buffet and refreshments/Teas) within Lilongwe | Lilongwe |
| 3 | Hotel services | Provision of accommodation and conference packages in the following locations: Lilongwe, Mzuzu, Mponela, Blantyre, Salima, and Mangochi | Lilongwe |
| 4 | Printing | Provision of huge printing/copying and related services such as promotional banners, flyers, Ministry of Health registers, policy documents, etc. | Lilongwe |
| 5 | Car Hiring | Provision of transport services/car hiring for out-of-Lilongwe field trips, such as districts and rural areas across the country | Lilongwe and Blantyre |
| 6 | Taxi Services | Taxi services within Lilongwe, including Airport pick and drop | Lilongwe |
Eligibility
For a successful pre-qualification, the submission must include copies of the following documents:
- Expression of interest to supply specific goods and services
- Name(s) and contact details of the business owner/directors(s)
- Comprehensive Company profile with business address, valid phone numbers and email addresses
- Valid MRA Tax Compliance Certificate
- Valid Public Procurement and Disposal of Asses Authority (PPDA) if available
- Addresses of previous clients that may provide references if contacted
- Registration Certificate of the supplier (Registrar of Companies)
- Those registered for SME categories should provide their registration certificates and a copy of their National ID.
- Evidence of access to financial resources (Audited Accounts, Bank Statements or Current Lines of Credit)
- Proof of good performance for the past three years (3 reference letters from reputable organisations or attach copies of LPOs or Contracts awarded)
- Proposed payment terms
- Signed application letter for pre-qualification, which includes a declaration that the supplier is not debarred from participating in public procurement in Malawi Physical address and contact details (postal, e-mail, phone)
- Any other relevant information backing the application.
All submissions must be sent electronically to the following email address, NOT later than December 06, 2024, 17:00 hours (Malawi Time): PROPELHealth.MalawiProcurements@thepalladiumgroup.com. No hand-delivered applications will be accepted.
Any inquiries about this pre-qualification can be requested through the email address provided above.
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