Payroll Administrator

GardaWorld is a global security service company with a mission of protecting and supporting its clients, securing their places by consistently delivering quality services and value while growing its business profitably. GardaWorld envision to maintain its place as a recognized global leader in providing comprehensive security and risk management services in high-risk and complex environments delivered at a world-class level by the best quality personnel in the industry.

In striving to provide quality services, GardaWorld Malawi seeks to engage the services of suitably qualified individuals for its offices in Lilongwe (Head Office).

Position: Payroll Administrator (1 Position)

Reporting to the Head of Human Resources tenable at Head offices in Lilongwe.

Job summary:

The Payroll Administrator is responsible for administrative, technical and reporting functions in the area of payroll and employee benefits. The position manages the administration of compensation and benefits policies, procedures and programs. He/she analyzes, evaluates and implements the compensation and benefit program ensuring that it is in line with the company policies and bench-marked with relevant legislation.

Key responsibilities:

• Ensures the accuracy of payrolls by auditing departmental pay authorizations and verifying deductions from wages. Manages the payment of wages and salaries via the accounting system and prepares periodic payroll reports.
• Reviews payrolls for compliance with the Company policies, minimum wage and taxation laws/regulations for reporting and withholding, Malawi Labour Law requirements related to payroll practices and recordkeeping.
• Maintains personnel and pay records for Company employees to ensure accurate integration of such records with the payroll and benefit systems.
• Administers and interprets all policies and procedures for enforcement of provisions of the, PAYE, and other statutory bodies.
• Prepares analysis for the Head of Finance regarding current cost and expenditures and estimated future requirements for cash flow forecasts.
• Utilizes the IT provisions to maintain, retrieve and program data for analyses and reports.
• Maintains awareness of current rules and regulations pertinent to payroll, retirement and benefits and ensures the timeliness and accuracy of payroll, insurance premiums and claim payments.
• Recommends changes in payroll policies and procedures.
• Monitors changes in laws and regulations pertaining to payroll which require Company policy changes and notifies management on early adoption.
• Maintains frequent contact with department heads, MIS staff and State agencies.
• Addresses all payroll related queries from staff.
• Accurately works out the final dues for exiting staff within the labour law regulations.
• Responsible for all audits on payroll, providing schedules and documentation as required by the various auditors.
• Maintaining confidentiality of payroll information.

Competencies:

• Numeracy skills-Ability to calculate figures and amounts such as tax, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra and geometry.
• Reasoning ability- Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Collaborative team member- Excellent interpersonal skills and ensure one works collaboratively with colleagues to achieve organizational goals by soliciting input and valuing other colleague’s ideas and expertise.
• Professionalism & Confidentiality – Should demonstrate professional competence with continuous improvement trainings on financial principles, analytical skills, and statutory regulations. The payroll accountant should uphold confidentiality on all information under his/her custody.

Qualifications and experience:

• Bachelor’s degree in Accounting or Finance related field.
• At least 2 years of practical experience in labour intensive payroll, accounting, employee benefits, financial or statistical records.
• Technical skills in Taxation, accounting and knowledge on employees’ benefits.
• Exceptional Microsoft Excel skills to analyse and interpret data.
• Understanding of Human Resource practices and employment law in Malawi

How to apply

GardaWorld is an equal opportunity employer. Qualified women and people with disabilities are encouraged to apply. All Interested candidates who meet the set minimum qualifications and experience should submit their application letters supported by detailed curriculum vitae, copies of certificates and three traceable referees to the following email: Careers.MW@garda.com. Not later than Wednesday, 25th December 2024

Only shortlisted candidates will be acknowledged.